- When will we get our award funds?
After you mail or fax (not both!) your payment request form to the Grants &
Contracts Office, you should allow up to 30 days for receipt of funds. If a
progress report is not required and the form is completed correctly, you can
often expect payment within 3 weeks. NOTE: The geography form must also be
submitted. See #4 below.
- How will we know when our money has been transferred to our bank?
You can track receipt and processing of your payment request form online at
www.arts.gov/mygrant. You may expect
payment no later than 20 days after the "date approved."
You must call your bank and ask whether the bank has received an ACH (automated
clearinghouse) payment to your account. If you use any other terminology, the
bank may not be able to give you the information you want.
- Do I have to raise the matching funds before we can request our award?
You may spend our money first! You may request reimbursement for money spent on
the project after the start date of the period of support. You may also request
an advance for expenses to be incurred within 30 days from the date you sign the
payment request form.
- Who can provide more information regarding the Geographic Location of
Project Activity form?
Call the Geography Analyst in the Office of Policy, Research & Technology at
202/682-5775.
- We want to make changes to our project. What do we need to do?
All requests for changes, such as a time extension or project scope change, must
be submitted by an authorizing official in writing to the Grants & Contracts
Office before implementation. Sending requests to any office other than Grants
& Contracts will only slow the process down. No other Endowment office has the
authority to issue any changes! For more specific information on what to
submit, see the General Terms.
- What should I do if I want to change a consortium member or a consortium
member dropped out?
Changing a consortium member requires serious Endowment review. Please refer to
the General Terms - item 18. Approval is not guaranteed.
- Can we use an award from our State Arts Agency to match our NEA grant?
If your state arts agency identified their grant to you as a National Endowment
for the Arts subgrant, you may NOT claim that award as match for your Endowment
grant. (You may not use Federal money to match a NEA award.) If your state
arts agency did not identify your award as NEA money, you may use their grant
for the project to match ours.
- We paid an artist retainer prior to our project period start date. The artist is integral to the funded project. Can we claim that expense?
No. Any and all pre-award costs are unallowable. Many organizations contract
artists well in advance of the period of support in order to ensure availability.
Those pre-award costs may not be included in your application budget or claimed on
your payment request form or financial status report.
- May international artists be included in our project budget?
As long as those artists were pre-approved and costs related to their
compensation and travel are in compliance with regulations issued by the U.S.
Treasury Department Office of Foreign Asset Control
(see
http://www.treas.gov/offices/enforcement/ofac/index.html).
A request to change artists must follow the Agency's procedures for a scope
amendment as outlined in the General Terms.
- Who owns the equipment purchased (with prior approval) with NEA grant
funds?
The grantee organization.
- Why did I receive a letter informing me that I was delinquent on
submitting my final reports when we sent them last week?
The letter and reports may have crossed in the mail. Please note the date
stamped on the delinquent letter. To verify receipt of your final reports, go to
www.arts.gov/mygrant and enter your
10-digit grant number. Item 3 tells you when your final reports are due and
whether they have been received.
- The Final Descriptive Report form on this Web site looks different from
the one I got in the mail. Can I use the one on the Web site?
Yes.
- The Final Descriptive Report form requests information about the "Arts
Endowment outcome" addressed. What "outcome" is relevant to my project?
Refer back to the Basic Information, Part 2 section of your application form. You
were asked to select an intended outcome relevant to the category under which you
applied. For additional information, see http://www.nea.gov/grants/apply/out/index-out.html.
- What is the Catalogue of Federal Domestic Assistance (CFDA) number for
my award?
It depends on the type of award. For grants awarded in fiscal year 2005 or
later, CFDA numbers are provided below. CFDA numbers are also included on your
award document. Please see item 34 of the General Terms.
45.024 - Awards to Organizations and Individuals
45.201 - Arts & Artifacts Indemnity
In addition, for grants and cooperative agreements awarded prior to 2005:
45.026 - Leadership Initiatives (Includes awards made
through Save America's Treasures, Coming Up Taller, Folk Infrastructure)
45.027 - Challenge America (Including Challenge America-Access
to the Arts) grants awarded prior to October 1, 2003.
