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These application guidelines provide all of the information that you need to submit an application. We urge you to read these instructions in their entirety before you begin the application process. You also may wish to print a copy (see "Printing Tips"). Organizations are required to submit their applications electronically through Grants.gov, the federal government's online application system. Applications in paper format will not be accepted.
The Grants.gov system must receive your application no later than 11:59 p.m., Eastern Time, on September 5, 2008. We strongly recommend that you submit at least one week in advance of the deadline to give yourself ample time to resolve any problems that you might encounter. You take a significant risk by waiting until the day of the deadline to submit your application. The Arts Endowment will not accept late applications. In addition, you may have a better experience if you submit your application outside of Grants.gov's hours of heaviest usage, generally 12 noon to 5:00 p.m., Eastern Time. Please be aware that the Grants.gov Customer Service hours are 7:00 a.m. to 9:00 p.m., Eastern Time, Monday to Friday. If you are unable to submit your application electronically, you may request a waiver from this requirement. A waiver will be granted for the following reasons only:
Your waiver request must be in writing and must be received (not postmarked) at the Arts Endowment at least three weeks before the application deadline. Click here for more information on waivers. 
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A complete application consists of:
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NOTE: All asterisked (*) items and yellow fields on this form are required and must be completed before you will be able to submit the form. Do not type in all capital letters when completing the form. Enter information directly into the form. Do not copy from an old application package or another document and paste into the form.
1. Name of Federal Agency: Pre-populated.
2. Catalog of Federal Domestic Assistance Number: Pre-populated.
3. Date Received: This will be filled automatically with the date that you submit your application; leave blank.
4. Funding Opportunity Number: Pre-populated.
5. Applicant Information:
Check the "Applicant Eligibility" section of the guidelines for eligibility information for this category.
a. Legal Name: Enter the legal name of your organization. The name provided here must be the applicant's legal name as it appears in the current IRS 501(c)(3) status letter or in the official document that identifies the organization as a unit of state or local government, or as a federally recognized tribal community or tribe. (Do not use your organization's popular name, if different.)
If you are a parent organization that is applying on behalf of an eligible component, do not list the name of the component here. You will be asked for that information later.
b. Address:
Use Street 1 for your street address or post office box number, whichever is used for your U.S. Postal Service mailing address. Street 2 is not a required field and should be used only when a Suite or Room Number or other similar information is a necessary part of your address. Do not use Street 2 to give a second address for your organization.
In the Zip/Postal Code box, organizations in the United States should enter the full 9-digit zip code that was assigned by the U.S. Postal Service. If you do not know your full zip code, you may look it up at www.usps.com/zip4/.
d. Type of Applicant: Select the item that best characterizes your organization from the menu in the first drop down box. Additional choices are optional.
e. Employer/Taxpayer Identification Number (EIN/TIN): Enter the 9-digit number that was assigned by the Internal Revenue Service; do not use a Social Security Number.
f. Organizational DUNS: All organizational applicants for federal funds must have a DUNS number, which is recognized as the universal standard for identifying organizations worldwide. The number that you enter here must agree with the number (either 9 or 13 digits) that you used with the CCR (Central Contractor Registry) as part of the Grants.gov registration. Otherwise, your application will not be validated by Grants.gov and will be rejected.
g. Congressional District: Enter the number of the Congressional
District where the applicant organization is located. Use the following
format: 2 character State Abbreviation-3 character District Number.
For example, if your organization is located in the 5th Congressional
District of California, enter "CA-005." If your state has
a single At-Large Representative or your territory has a single Delegate,
enter your 2 character state/territory abbreviation and "-000".
If you need help determining your district, please visit the House of
Representatives Web site at www.house.gov and use the "Find Your Representative" tool.
6. Project Information:
a. Project Title: Provide a brief descriptive title for your proposed project.
b. Project Description: In two or three sentences, briefly describe your specific project, not your organization. Use clear language that can be understood readily by readers who may not be familiar with your discipline or subject area. Indicate the target population to which this project is directed and the potential impact of this project on that population.
c. Proposed Project Start Date/End Date: Enter the beginning and ending dates for your requested period of support, i.e., the span of time necessary to plan, execute, and close out your proposed project. The Arts Endowment's support of a project may start on May 1, 2009, or any time thereafter. Generally, a period of support of up to three years is allowed.
7. Project Director:
Provide the requested information for the Project Director. Please leave the Social Security Number box blank. Select a Prefix (e.g., Ms., Mr.) even though this is not a required field.
Provide contact information, including an e-mail address, that will be valid through the announcement date for your category. To make sure this individual receives e-mail from the Arts Endowment, please have AppProcessing@arts.endow.gov added to his or her approved list of senders. Also ask your organization's e-mail administrator to ensure that messages from arts.endow.gov are accepted for delivery.
8. Primary Contact/Grant Administrator:
Provide the requested information for the individual who should be contacted on all matters involving this application and the administration of any grant that may be awarded. For colleges and universities, this person is often a Sponsored Research, Sponsored Programs, or Contracts and Grants Officer. Please leave the Social Security Number box blank. Select a Prefix even though this is not a required field.
Provide contact information, including an e-mail address, that will be valid through the announcement date for your category. To make sure this individual receives e-mail from the Arts Endowment, please have AppProcessing@arts.endow.gov added to his or her approved list of senders. Also ask your organization's e-mail administrator to ensure that messages from arts.endow.gov are accepted for delivery.
In some organizations, particularly smaller ones, this individual may be the same as the Project Director. If this is the case, you may check the "Same as Project Director" box and not repeat information that you have already provided in Item 7. (If the Primary Contact/Grant Administrator is the same as the Authorizing Official, please complete all items under both 8 and 9 even though there will be some repetition.)
9. Authorized Representative:
Enter the requested information for the AOR (Authorized Organization Representative) who will be submitting this application to Grants.gov. The AOR must have the legal authority to obligate your organization. By clicking the "I Agree" box at the top of Item 9, this individual will be certifying compliance with relevant federal requirements on your organization's behalf. (These requirements can be found in the "Assurance of Compliance" section of these guidelines.) The "Signature of Authorized Representative" and "Date Signed" boxes will be populated by Grants.gov upon submission of the application.
Provide contact information, including an e-mail address, that will be valid through the announcement date for your category. To make sure this individual receives e-mail from the Arts Endowment, please have AppProcessing@arts.endow.gov added to his or her approved list of senders. Also ask your organization's e-mail administrator to ensure that messages from arts.endow.gov are accepted for delivery. If appropriate, you may want to provide an e-mail address that can be accessed by the organization, rather than a personal e-mail address.
NOTE: All asterisked (*) items and yellow fields on this form are required and must be completed before you will be able to submit the form. Do not type in all capital letters when completing the form. Enter information directly into the form. Do not copy from an old application package or another document and paste into the form.
This form has a new OMB expiration date of 11/30/2010.
1. Applicant
Legal Name: This item has been pre-populated with information that you provided on the Application for Federal Domestic Assistance/Short Organizational Form (SF-424).
Popular Name: If you use a popular name that is different from your legal name, note that in the space below the IRS name.
For this application, the applicant is serving as: If the applicant is a parent institution applying on behalf of an eligible separate component, choose the "Parent of a Component" box and enter the name of the component in the space provided. Otherwise, choose "Not Applicable." (Consortium applications are not eligible under this category.)
An independent component must be a unit that is both programmatically and administratively distinct from the parent organization, have its own staff and budget, and generally have an independent board that has significant responsibility for oversight and management.
To qualify as independent, a component should be equivalent to a separate institution with a separate mission. For example, a radio station with its own board that serves the general public and does not grant degrees, but is located on a university campus would qualify.
The following do not qualify as independent components:
A related organization that performs grant administration duties for a parent organization (e.g., a college foundation that administers grants awarded to a college and its components) may submit applications for components and the parent organization in lieu of such applications being submitted by the parent. The related organization must meet the eligibility requirements for all applicants.
Total organizational operating expenses for the most recently completed fiscal year: Unaudited figures are acceptable. If you are a parent organization, provide this information for the component on whose behalf you are applying.
2. Application Information
Project Field/Discipline: Select "Media Arts: Film/Radio/Television."
Category: Select "The Arts on Radio and Television: Radio" or "The Arts on Radio and Television: Television."
Intended Outcome: The Arts Endowment has identified a single outcome that it intends to achieve through the Arts on Radio and Television category:
Audiences throughout the nation have opportunities to experience a wide range of art forms and activities.
Select this outcome (A4Z); do NOT select any other.
3. Project Budget Summary
NOTE: In all budget fields, round all figures to the nearest dollar.
Amount Requested: This figure must agree with "Amount requested from the Arts Endowment" in Item 1 of your Project Budget form.
Total Match for this Project: This must agree with Item 2 under Income of your Project Budget form.
Total Project Costs: This figure will autocalculate. Please double check to make certain that it agrees with Item 6 under Expenses of your Project Budget form.
In order to see definitions of individual items, place your cursor over the relevant radio button. This form is four pages long. To move back and forth among the pages use the Previous and Next buttons at the top of the screen.
This form has a new OMB expiration date of 11/30/2010.
The "Attachments Form" is not a form in the conventional sense. Rather, it is a place to attach documents that you have completed, converted to PDF (portable document format) files, and saved elsewhere on your computer. One of these documents is itself a fillable Arts Endowment form. The others are narratives or lists that you develop in accordance with the instructions below and then convert to PDF (portable document format) files.
Several important points:
When submitting through Grants.gov, attach only one copy of each item.
Attachment 2 (Project Budget form) is a fillable form; you will find a link to it. This form can be filled in, saved to your computer, and attached without the need for special software or conversion to PDF.
These non-form documents can be created using any word processing software. When you have completed the document, save it to your computer and convert it to PDF before attaching. If you don't already have software to convert files to PDF, there are many low-cost and free software packages that can do this. To learn more, go to PDF Conversion Programs.
Please make sure to convert your documents into PDF format in line with the guidance above. Do not create PDFs of your electronic documents by scanning. In the past, some applicants have printed their electronic documents and then scanned them, saving the scan in PDF format. PDFs created this way are much larger, and of lower quality, than PDFs created by the methods we recommend. Do not embed non-printable media files (video and/or sound) in your PDF documents. Static images (e.g., pictures) are acceptable. Please do not enable any document security settings or password protect any PDF file you submit to us.
NOTE: Next year, applications with attachments that are not in PDF format may not be accepted.
For non-form documents, label pages clearly with the name of the item (e.g., Application Narrative) and your organization's legal name. Leave a margin of at least one inch at the top, bottom, and sides of all pages. Do not reduce type below 12 point font size. Do not type in all capital letters. Number pages sequentially; place numbers on the bottom right hand corner of each page.
When you open the Grants.gov Attachments Form, you will find 15 attachment buttons, labeled "Attachment 1" through "Attachment 15." By clicking on a button, you will be able to choose the PDF file from your computer that you wish to attach. Please attach the proper file to the proper button as listed below.
ATTACHMENT 1:
APPLICATION NARRATIVE
To this button, attach your Application Narrative. The file name should indicate the name of your organization or a recognizable acronym followed by "AppNarrative.pdf" (e.g., "ABCMediaAppNarrative.pdf").
This narrative should provide details of your project as outlined below. Your narrative can be a maximum of eleven pages, but keep in mind that the Arts Endowment and its panelists prefer succinct descriptions.
The information that you provide will be reviewed in accordance with the "Review Criteria." Provide a straightforward description of your project; avoid rhetoric. Your narrative must cover the following:
Programming Summary: At the beginning of your narrative, provide statistics on your programming in the format shown here:
___________________ ___________________ ___________________
# of proposed programs Length of each program
For existing series, #
of
stations carrying
program
Program Content: Specify the number and length of the programs that are to be produced. For documentary and drama projects, provide a synopsis and treatment for each proposed program. For performance programs, provide the proposed repertoire, principal performers, etc. For series which acquire or commission works for broadcast, please describe the process by which you will select works for the programs. Describe the relationship of the proposed project to what has been done on the same subject in the past.
Previous Programming: For existing series, provide a representative list of programs broadcast in the last two years. Provide accurate audience figures and the number of stations, and attach a station carriage list. (You may submit your station carriage list electronically by attaching it to the Attachments form on Grants.gov or you may send it with the other material that you mail directly to the Arts Endowment.)
Project Timeline.
Broadcast/Distribution/Outreach Plans: Describe your plans for reaching a national broadcast audience, as well as any plans for related ancillary activities such as Web sites, educational applications, public outreach projects, etc. Explain how previous work has been distributed. Estimate, to the extent possible, the number of people that will be served by the project.
Goals: Discuss your goals in undertaking the project and what you hope to achieve. Address the Arts Endowment's outcome (Audiences throughout the nation have opportunities to experience a wide range of art forms and activities) and identify any additional outcomes of your own that you have established for the project.
Monitoring and Assessment: Describe your plans for monitoring the project and assessing the degree to which you achieve your goals. Include your plans for documentation and evaluation, as appropriate. Describe how you will measure your success in achieving the outcomes identified above.
Project Personnel: Provide brief biographies of the person(s) with principal creative responsibility for the project (one-half page maximum for each bio).
Rights Clearances: If the project is based on copyrighted material (e.g., literary, musical, biographical), provide a statement documenting the clearance of rights. Similar clearance of rights is required for artists (or their estates) prominently featured in the series. In order to encourage multiple use of programs beyond broadcast, applicants are encouraged to clear distribution and Internet rights in advance of program production.
ATTACHMENT
2: PROJECT BUDGET FORM, PAGES 1 and 2
[DOWNLOAD FORM] [INSTRUCTIONS]
To this button, attach the Project Budget form, Pages 1 and 2. The file name should indicate the name of your organization or a recognizable acronym followed by "ProjectBudget.pdf." (If you wish to submit a copy of your own project budget for clarification, you may do so; see Attachment 5. Your own project budget may not be submitted in lieu of the required form.)
ATTACHMENT
3: WORK SAMPLE INDEX
To this button attach a Work Sample Index. The file name should indicate the name of your organization or a recognizable acronym followed by "Index.pdf."
For each work sample that you are including with your application (see "Prepare and submit material to be mailed directly to the Arts Endowment"), provide:
ATTACHMENT
4: STATUS REPORT
If the project has received previous Arts Endowment support under any category, to this button attach a one-page status report. The file name should indicate the name of your organization or a recognizable acronym followed by "StatusReport.pdf."
ATTACHMENT
5: OPTIONAL PROJECT BUDGET
If you wish to submit a copy of your own project budget, attach it to this button. The file name should indicate the name of your organization or a recognizable acronym followed by "SepBudget.pdf."
You do not have to fill the remaining Attachment buttons. However, you may attach additional items (e.g., a station carriage list) if you wish.
If you try to view an attachment by clicking the "View Attachment" button on the Attachments Form but are unsuccessful, check the bottom of the screen for the message: "Pop-ups were blocked on this page." If you see this message, press "Ctrl" and "View Attachment" to see the attachment.
REMINDER: Be sure to submit all attachments as PDF files. If you work in Word initially, convert each item to PDF before submission.
Once you have completed all of the forms in your Grants.gov application package, you are ready to submit the electronic portion of your application. Make certain that:
You submit the most up-to-date version of your application package. (As long as you always open and work on your application from the same location and save your changes each time you close your application, this should be easy.)
All items required to be attached to the Attachments Form are in fact attached (Step 4 above). Again, be sure that you have attached your final version of each item (not some earlier draft) and that all of your non-form documents (e.g., narratives, lists) are in PDF format.
Follow the detailed instructions under "Submit your electronic application" above.
After you submit your application to Grants.gov, you will receive two notifications: 1) Confirmation of receipt, and 2) Notification that your application has been validated. Notification of validation may take as long as 24-48 hours, a good reason to submit your application several days in advance of the deadline. If Grants.gov fails to validate your application (e.g., because of a discrepancy in your organization’s DUNS number between registration and application), you can correct the problem and resubmit if the deadline has not yet passed. If the deadline has passed, you will not have this opportunity.
In addition to the material that you submit through Grants.gov, you must mail the following items to the Arts Endowment. Your application package will not be considered complete without these items.
A copy of the Submission Confirmation or validation e-mail from Grants.gov that includes your Grants.gov Tracking Number. Be sure that this is the first item in your mailed material.
One copy of film/video/audio samples that demonstrate the ability of the person(s) with primary artistic responsibility for the proposed project (e.g., director, producer, writer). If you submit a work-in-progress, also submit a completed work. If you are applying for a drama program or arts documentary, you also may submit a sample script. Please mail two copies of this sample script along with the other items that you send directly to the Arts Endowment.
Preview your samples before submitting them to ensure that there are no technical problems that might interfere with the panel's review of your work.
We accept VHS tapes, DVDs, and audio CDs:
Video cassettes: Tapes must be 1/2 inch VHS cassette, NTSC, recorded at standard play speed. List each cassette as one work sample on your Work Sample Index. Place your selection(s) in priority order, with those that you would most like reviewed at the beginning of the tape. Indicate the accumulated elapsed real time of each.
DVDs: List each different DVD as one work sample on your Work Sample Index. Place your selection(s) in priority order, in separate chapters. We will accept files in the following formats: QuickTime (.mov), Real Player (.rm), Windows Media Player (.wmv), or .mpeg.
Audio samples on CD: List each different CD as one work sample on your Work Sample Index. Place your selection(s) in priority order, on separate tracks.
Other technology: For Web sites, list the URLs for pages to be shown. Include any necessary information on required plug-ins or the navigation path.
Label each sample clearly with the name of the applicant and the corresponding work sample letter from your Work Sample Index; see Attachment 3 above.
The Arts Endowment may copy or digitally convert work samples to facilitate panel review. By submitting a work sample, you are giving the Arts Endowment permission for reproduction and dissemination for this purpose.
Label your package as noted below. All mailed material must be postmarked (or show other proof of mailing) no later than September 8, 2008. Send your package to:
Media Arts Office/Arts on Radio and Television
Room 729
National Endowment for the Arts
1100 Pennsylvania Avenue, NW
Washington, DC 20506-0001
Be sure to include a complete return address on your package that includes your organization's legal name. If the delivery service that you use requires a telephone number for the recipient on the label, use 202/682-5702.
The National Endowment for the Arts continues to experience lengthy
delays in the delivery of First-Class mail. In addition, some or all
of the First-Class and Priority mail we receive may be put through an
irradiation process. Support material (e.g., CDs, videos) put through
this process has been severely damaged. Until normal mail service resumes,
please consider using a commercial delivery service, particularly if
you are sending time-sensitive material.
National Endowment for the Arts · an independent federal
agency
1100 Pennsylvania Avenue NW
Washington, DC 20506
Register with Grants.gov
