These application guidelines provide all of the information that you need to submit an application. We urge you to read these instructions in their entirety before you begin the application process. You also may want to keep these instructions open in a window in your computer as they contain helpful links to information that you will need as you complete your application.
The Grants.gov system must receive your validated and accepted application no later than 11:59 p.m., Eastern Time, on March 1, 2012.
If you are unable to submit your application electronically, you may request a waiver. A waiver will be granted for the following reasons only:
Your waiver request must be in writing and must be received (not postmarked) at the Arts Endowment at least three weeks before the application deadline. Click here for more information on waivers.
Register with Grants.gov [Back to Top]
NOTE: Grants.gov has implemented new security requirements for the use of the Grants.gov system. Among the changes, applicants are now required to change their passwords every 90 days. See www.grants.gov for more details.
It is your responsibility to create and maintain a registration with Grants.gov. Registration is a one-time process, which can take a day or more to complete. DO NOT WAIT UNTIL THE DAY OF THE APPLICATION DEADLINE TO REGISTER to allow time to resolve any issues that may arise. Failure to comply with this requirement may result in your inability to submit your application.
To register, click: Individual Registration. You will be asked to provide the Funding Opportunity Number of the grant. Enter 2012NEA03LFCW. If you have problems with registration contact Grants.gov at 1-800-518-4726, e-mail firstname.lastname@example.org, or consult the information posted on the Grants.gov website at Help. The Grants.gov Contact Center is available 24 hours a day, 7 days a week.
Maintain documentation (with dates) of your efforts to register before the deadline.
You do not need to complete the registration process to download the application package and begin to prepare your material (see below). However, you will need your Grants.gov Username and Password that you obtain during the registration process to submit your application.
Applications that are determined to be incomplete will be rejected without panel review.
NOTE: All asterisked (*) items and yellow fields on this form are required and must be completed before you will be able to submit the form. Do not type in all capital letters when completing the form. Enter information directly into the form. Do not copy from an old application package or another document and paste into the form.
1. Name of Federal Agency: Pre-populated.
2. Catalog of Federal Domestic Assistance Number: Pre-populated.
3. Date Received: This will be filled automatically with the date that you submit your application; leave blank.
4. Funding Opportunity Number: Pre-populated.
5. Applicant Information:
a. Name and Contact Information:
Applicants using pen names must list their legal name here. All transactions with the Arts Endowment must be made using the legal name. Contact information must be valid through December 2012. You must notify us of any changes.
Enter information for your permanent address. Information must be valid through December 2012.
Use Street 1 for your street address or post office box number, whichever is used for your U.S. Postal Service mailing address. Street 2 is not a required field and should be used only when a Suite or Room Number or other similar information is part of your address. Do not use Street 2 to provide a second address.
In the Zip/Postal Code box, enter the full 9-digit zip code (00000-0000) that was assigned by the U.S. Postal Service. If you do not know your full zip code, you may look it up at www.usps.com/zip4/.
c. Citizenship Status:
If you are a permanent resident of the United States, provide your Alien Registration Number.
d. Congressional District of Applicant: Enter the Congressional District that corresponds to your permanent address. Use the following format: 2 character State Abbreviation-3 character District Number. For example, if you live in the 5th Congressional District of California, enter "CA-005." If your state has a single At-Large Representative or your territory has a single Delegate, enter your 2 character state/territory abbreviation and "-000." If you need help determining your district, please visit the House of Representatives website at www.house.gov and use the "Find Your Representative" tool.
6. Project Information:
a. Project Title: Leave blank.
b. Project Description: In two or three sentences, briefly describe how you see your work being advanced by this fellowship. This may include writing, research, travel, etc.
c. Proposed Project Start Date/End Date: Enter your preferred beginning and ending dates. The start date should be the first day of the month, and the end date should be the last day of the month. The beginning date must fall between January 1, 2013, and January 1, 2014, and the period of support may extend up to two years.
7. Signature Block:
By clicking the "I Agree" box, you are certifying that your application is true and correct to the best of your knowledge and that you are in compliance with relevant federal requirements that can be found in the Assurance of Compliance section of these guidelines. The "Signature" and "Date Signed" boxes will be populated by Grants.gov upon submission of the application.
The "Attachments Form" is not a form in the conventional sense. Rather, it is a place to attach documents that you have completed and saved elsewhere on your computer.
Attachment 1 (Literature Fellowships Application Supplemental Information) is a fillable form; you will find a link to it. This form can be filled in, saved to your computer, and attached without the need for special software or conversion to PDF.
These non-form documents can be created using any word processing software. When you have completed the document, save it to your computer and convert it to PDF before attaching. If you don't already have software to convert files to PDF, there are many low-cost and free software packages that can do this. To learn more, go to PDF Conversion Programs.
Please make sure to convert your documents into PDF format in line with the guidance above. Do not create PDFs of your electronic documents by scanning. In the past, some applicants have printed their electronic documents and then scanned them, saving the scan in PDF format. PDFs created this way are much larger, and of lower quality, than PDFs created by the methods we recommend. Do not embed non-printable media files (video and/or sound) in your PDF documents. Static images (e.g., pictures) are acceptable. Please do not enable any document security settings or password-protect any PDF file you submit to us.
No attachment should be more than 2 MB.
For non-form documents, label pages clearly with the name of the item (e.g., Summary of Applicant Publications) and your legal name. Leave a margin of at least one inch at the top, bottom, and sides of all pages. Do not reduce type below 12 point font size. Do not type in all capital letters. Number pages sequentially. Excess pages will be removed and not be reviewed.
When you open the Grants.gov Attachments Form, you will find 15 attachment buttons. By clicking on a button, you will be able to choose the PDF file from your computer that you wish to attach. Please attach the proper file to the proper button as listed below.
CLICK TO DOWNLOAD FORM
To this button, attach the Literature Fellowships Application Supplemental Information form. We collect this information to inform the agency about the composition of the application pool. This information is not provided to panelists, nor is it taken into consideration for the awarding of grants. The file name should be your last name followed by "SuppInfo.pdf" (e.g., JonesSuppInfo.pdf).
Under Category Under Which Support is Requested, check "Fellowships for Creative Writers." Then choose "Poetry."
To this button, attach one copy of your manuscript sample. The file name should be your last name followed by "Manuscript.pdf."
Your manuscript sample must be a maximum of 10 typescript, single-column pages of:
Please note that applicants may submit one or more writing samples as their manuscript, but the total pages cannot exceed 10 pages. All samples must be in the same genre (poetry).
Your manuscript sample must be:
From work that you have written in the time period that establishes your eligibility, and for which you have sole artistic responsibility. You may submit published work, unpublished work, or work in progress. Do not indicate whether or not the material has been published.
In the literary genre in which you establish your eligibility (e.g., poetry).
Completely free of your name, initials, address, or any other marks that could identify you.
Labeled to indicate title and genre of the sample. At the top of every page, include the page number in the upper right corner and state the titles of poems.
In typescript and clearly readable. Use a 12 point font and margins of at least one inch at the top, bottom, and sides of all pages. Do not submit more than the maximum number of pages that are allowed; excess pages will be removed.
Remember to convert your manuscript into PDF in line with the guidance above (Step 2: Complete and Attach Required Items to the Attachments Form). Do not create PDFs of your electronic documents by scanning.
To this button, attach one copy of an unnumbered cover page that lists your legal name and address and the title(s) of the work(s) you are submitting. The file name should be your last name followed by "CoverPg.pdf." Your name, initials, address, or other identifying marks must not appear on any other page of the manuscript material that is submitted.
To this button, attach a Summary of Applicant Publications to establish your eligibility (two-page, single-spaced maximum). The file name should be your last name followed by "SummaryPubs.pdf."
List the specific published works that establish your eligibility (see Eligibility for details). For each publication note:
Your Summary of Applicant Publications should be formatted exactly like the example below:
Title/Author: A Walk in the City/ John Doe
Title/Author: “Hidden Moon”/ Flores Paz
Upon request, you must provide proof of eligibility to the Arts Endowment in the form of one or more of the following ways:
The title page or cover with your name and the title of the work.
The copyright page with the publisher's information; publication date (month and year); ISBN or ISSN number, if a print publication; or exact URL that features your poems, if publication is online only.
The publication's stated selection criteria and editorial policy.
NOTE: When you check the Certification box on the SF 424-Individual form, you are certifying that all parts of your application, including your summary of the publications that establish your eligibility, are true and correct to the best of your knowledge.
Leave all remaining Attachment buttons blank.
Follow the detailed instructions under "Submit your electronic application"above.
National Endowment for the Arts · an independent
1100 Pennsylvania Avenue NW
Washington, DC 20506